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Information for Incoming Group Member Parent Associations
Welcome to the last page of the Online Annual Handover Manual!
Renewal of your Membership to the CPS
Now this is REALLY EASY! Your CPS Membership is automatically renewed by your own or your Delegate's attendance at the CPS Annual General Meeting (AGM)!
Should your group wish to renew your membership and cannot attend the AGM ... CLICK HERE for an ONLINE CPS MEMBERSHIP RENEWAL.
Affiliation Fees are determination at the CPS May General Meeting. Group Membership fees are based on the number of children, aged 3 years and over, enrolled full-time at your pre-school program or facility. Invoices are generated in June and are due by 30th June 2008.
Payments are made directly to: CANBERRA PRESCHOOL SOCIETY INC.,
P.O. BOX 59, MAWSON, ACT, 2607.
Group Member Insurance Package
CPS offers a comprehensive and affordable insurance scheme to all of our Group Members. Our Insurers are Guild Insurance and the cover is from 1 July to 30th June.
Renewal notices will be issued well in advance of the expiry date to all preschool parent associations. A representative from the Guild Insurance company will be available to answer any questions you may have regarding the insurance at our CPS General Meeting in June.
The insurance package includes:
compulsory $20 million Public Liability,
contents insurance - for all of your group's assets at a realistic "new-for-old" replacement value – the ACT Government contents insurance is very different and will not cover small items in this way; and a
Professional Indemnity, and
Personal Accident Insurance for the immediate family of members whilst engaged in their organisation’s activities both on and off the site of the service (yes, that means all the family).
The ACT Government do not provide any personal accident insurance for any student enrolled in a Government Primary School, nor for any person who is not a registered volunteer, nor any of the immediate family members of any student or registered volunteer for more information please look at our Insurance Page (CPS Webpage).
It is important to note that the CPS Group Insurance Package offers the Personal Accident Insurance through a small suite of insurances aimed at supporting the members of the Playschool or Preschool Parent Association in their community association’s activities. This suite of professional and personal accident insurances costs only $60 on top of the Public Liability and Contents package.
To comply with insurance requirements, each Preschool must keep an updated inventory, listing all equipment owned by the Parent Association. The inventory should include purchase price and current replacement cost – it is handy to have a copy of the inventory on disk for ease of updating and it should be kept away from the Preschool in the event of a fire.
For more information please refer to our Insurance Page
Information About Forms to be Completed.
The following are important forms that are required to be filled out and returned as described below:

PPA President's Checklist (CLICK TO DOWNLOAD)
A handy reference guide for the new PPA President - aimed at making your first few weeks MUCH EASIER! To be completed AS YOU GO!
List of Office Bearers (CLICK TO DOWNLOAD)
To be completed by the newly elected Secretary and returned to the Canberra Preschool Society no later than 31st March.

Change of Registration Details (ATO) (CLICK TO GO TO THE ATO WEBSITE)
The outgoing authorised person (usually outgoing Treasurer) is required to fill in this form on election of the new Treasurer to change details with the Australian Tax Office (ATO). The outgoing Treasurer must also sign the Declaration at Section I. You can also contact the ATO on 132866. This form is to to be completed ONLINE at the ATO website, or ordered to be posted to you from:
http://www.ato.gov.au/businesses/content.asp?doc=/content/17372.htm

Annual Statement of Particulars by Association (AR) (CLICK TO DOWNLOAD)
To be completed by incoming Public Officer, once signed by the Auditor. A copy of the audited financial statement must be attached and a cheque for $31.00 made out to the Office of Regulatory Services and posted to
The Office of Regulatory Services, P.O. Box 225, Civic Square 2608.
This must be done within 6mths of AGM or a larger fee will apply. Additional forms can be downloaded from:
http://www.ors.act.gov.au/bil/webpages/busnames/bna_forms.html

Other places to find out more about:

Practical Hints About Volunteering (CPS Webpage)
Early Childhood Learning (CPS Webpage)

Contact Our Office for any assistance! (CPS Webpage)
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Information for Incoming Parent Associations
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Updated: 19 March 2010

Welcome to Preschool
From the Executive Officer
Who is the Canberra Preschool Society?
The Role of the CPS Council
CPS 2010 Calendar
The Preschool Parent Association
Financing the Work of the PPA
ACT Government School Parent Financial Contributions
Useful Information for Incoming PPAs
Useful Information for Outgoing PPAs
CPS Handover Manual Feedback

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